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All The Vendors You’ll Need For a Destination Wedding

All The Vendors You’ll Need For a Destination Wedding
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A destination wedding is a romantic and adventurous way to tie the knot, offering couples the chance to exchange vows in a stunning and unique location. However, planning a destination wedding requires meticulous attention to detail, and one of the most important aspects is selecting the right vendors to help bring your dream celebration to life.

From picturesque venues to exquisite floral arrangements and everything in between, here's a comprehensive guide to the essential wedding vendors you'll need for your destination wedding.

List of Wedding Vendors

1. Wedding Planner

Enlisting the services of a professional wedding planner with experience in destination weddings ranks at the top of our list. A destination wedding planner will have local knowledge, connections, and expertise to help you navigate the challenges of planning from afar. They can assist with coordinating vendors, logistics, travel arrangements, and more, ensuring that every aspect of your wedding is flawlessly executed.

2. Venue Coordinator

If you've chosen a specific venue for your destination wedding, they may provide an on-site coordinator. This person will work closely with your wedding planner to make sure all the details related to the venue are well-organized, from setting up the ceremony space to coordinating catering and managing the flow of events.

3. Photographer and Videographer

Nothing from your wedding lasts quite as long as photos.  That's why capturing the moments of your special day requires the talents of great photographers and videographers who can capture the scenery and moments you'll want to remember. Research and select professionals who have experience with destination weddings and can create stunning visual memories.

Courtesy of Viva Chicken

4. Catering Services

Great food makes all the difference!  As any planner will tell you, the cuisine at your destination wedding should be carefully picked out.  Find (or have your planner find) a local catering service that can provide a menu reflecting the flavors of the region while accommodating any dietary restrictions or preferences.  Chicken, steak, fish?  Mediterranean, Mexican, Peruvian?  Whatever your flavor, make sure this one hits the mark.

5. Floral Designer

A talented floral designer can transform your wedding venue into a breathtaking paradise. Work with a local florist who understands your vision and can create arrangements that match your style and the location's ambiance.  We also recommend finding a good floral preservation artist so you can have your beautiful bouquet preserved long after the big day.

6. Hair and Makeup Artists

Ensure that you and your bridal party look your best on the big day by hiring professional hair and makeup artists. They can help you achieve the desired look you're aiming for when walking down the aisle (and essentially all those closeups during your portraits-- makeup and hair make a BIG difference between liking and LOVING your photos).

Photo by Tyler Rye

7. Officiant

Whether you're having a religious or secular ceremony, securing an officiant who resonates with your beliefs and values (or perhaps sense of humor) is definitely one you want to consider carefully. If you're having a destination wedding in a foreign country, make sure to understand and fulfill any legal requirements for the marriage to be valid.  For couples in the Southwest, it's not uncommon to bring your officiant with you.

8. Entertainment

Whether you choose a live band, a DJ, or other forms of entertainment, music sets the mood for your celebration. Discuss your musical preferences with potential vendors to ensure they're open to your playlist and know how to keep a party/dance floor going (as a note, some DJ's ditch your list in favor of their own.  That may not matter to some couples, but may be something you discuss with this vendor prior to signing on the line).

9. Transportation Services

Here's a step you don't want to forget.  Arranging transportation for you and your guests is an absolute must, especially for a destination wedding.  It's wise to check with your planner on the timeline and make sure the shuttle or transport between the hotel and the wedding venue arrives safely and on time.

Courtesy of CBJ & Company

10. Wedding Cake Designer

The wedding cake is not only a delectable treat but also a centerpiece of the reception. Think about weddings you've been to.  Unless it's super hot outside, the cake is out for quite a while during the big day.  Collaborate with a local cake designer who can create a cake that fits your theme, taste preferences, and (since you usually feed each other a piece) dietary needs.

Featured in Photo *St. George Party Rentals

11. Decor and Rentals

Depending on your venue, you may need to rent tables, chairs, linens, and other decor items. Partner with rental companies that offer a wide range of options to suit your wedding's style.

Courtesy of Basic Invite

12. Stationery and Invitations

Set the tone for your destination wedding with beautifully designed stationery and invitations. These vendors can create cohesive designs that incorporate your wedding theme and convey all the needed information to your guests.  They're also usually the centerpiece to flatlays!

13. Wedding Attire

Whether you're seeking a traditional wedding dress, a tuxedo, or something more casual (beach wedding, anyone?), finding the perfect attire is essential. Research local boutiques or designers who can provide attire that suits the destination's climate as well as your wedding's style.

14. Lighting and Production

The right lighting can transform your wedding venue into a magical space. Collaborate with lighting and production experts who can create the desired ambiance and highlight the venue's unique features.

15. Wedding Favors

Sending your guests home with thoughtful wedding favors is a lovely gesture. Look for local artisans who can create unique, destination-specific gifts that will remind your guests of your special day.

Planning a destination wedding can be an exciting and fulfilling experience, but it also comes with its own set of challenges when choosing from afar. By carefully selecting a team of reliable and talented vendors, you can alleviate stress and ensure that every aspect of your wedding day is a memorable and cherished experience for you and your guests. Remember that effective communication, thorough research, and early planning are key to bringing your dream destination wedding to life.

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Our online inspo publication, started in 2018, has helped countless couples find everything from how to build their dream wedding to the vendors that can make it all possible. 

We've achieved our mission of becoming the top site for destination weddings in the Southwest and want you to see why!  Our staff has years of experience in the industry and shares top tips, inspo, vendors, and more!  Let Zion Brides be your guide...

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