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Planning a wedding can be a whirlwind of excitement and stress, but when it comes to your wedding invitations, you don't want mistakes. Sending out your invitations at the right time and including all the necessary information will ensure that your guests are well-informed and able to make the necessary arrangements. In this comprehensive guide, we'll cover everything you need to know about sending the perfect wedding invitations, from timing and details to addressing and RSVP instructions.
1. Send out wedding invitations early enough
Giving your guests ample time to plan for your wedding is crucial. Whether they need to make travel arrangements or find a babysitter, sending out your wedding invitations with enough lead time is essential. As a general rule, aim to send your invitations anywhere from 6-8 weeks prior to the wedding date. However, if you're having a destination wedding, it's customary to send the invitations 12 weeks in advance to allow for travel planning.
2. Include all of the necessary information
Clarity is your friend. Make sure to include all the essential details so that your guests have all the information they need upfront. Along with the date, time, and location of the ceremony, consider including directions to the venue, transportation details, dress code, accommodation information, and any dietary requirements. Additionally, providing a link to your wedding website where guests can find more information can keep your invite free of clutter.
Pro Tip: Avoid the common mistake of including your registry information directly on the invitation. Instead, include the link to your wedding website, where guests can find all the relevant details, including your registry.
3. Avoid common wedding invite etiquette mistakes
While designing your invites, it's important to be aware of common etiquette mistakes to avoid any potential faux pas. Here are some key tips to keep in mind:
• Be specific about who's invited: Clearly indicate who is invited by addressing the envelope correctly. For example, if you're inviting a couple without their children, address it to "Mr. and Mrs. John Smith" instead of "The Smith Family."
• Include RSVP instructions: Make it easy for your guests to RSVP by including a response card with a requested RSVP date. Provide pre-addressed envelopes or direct them to an email, phone number, or website where they can respond.
• Don't include registry information on the invitation: It's considered improper to include registry information directly on your wedding invitation. Instead, include it on your wedding website or include a separate information card.
4. Set the tone with your invitation design
Your wedding invitation is the first glimpse your guests will have of your wedding style, so it's important to choose a design that reflects the overall theme and tone of your special day. Whether you prefer a romantic calligraphy style or a modern design, there are countless options available to suit your taste. Consider browsing through online inspiration boards or consulting with a stationery designer to find the perfect design that speaks to you.
5. Give clear instructions for RSVP
To ensure a smooth RSVP process, provide clear instructions for your guests. Include an "RSVP by" date on the response card, giving them ample time to respond. It's also helpful to provide multiple RSVP options, such as a pre-addressed envelope for mailing their response or instructions for online RSVP through your wedding website. This will make it easier for your guests to respond in a way that is most convenient for them.
Additional Information: Encourage your guests to share their favorite dance song, drink, or holiday destination on the RSVP card to add a fun and interactive element to your wedding preparations.
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6. Consider postage costs and address labeling
Consider the size, shape, and weight of your invites, as these factors can affect postage costs. Take a sample or measure your invitations and visit your local post office to get an accurate quote for postage. Additionally, it's not a bad idea to use address labels or print addresses directly onto the envelopes to save time and ensure legibility.
7. Proofread and review your invitations
Before finalizing your wedding invitations, proofread them thoroughly to avoid any typos or mistakes. Triple-check all the details, including names, dates, times, and locations. Share a screenshot or digital copy of the invite with your partner, parents, or maid of honor for a second pair of eyes. That should help you catch any errors before printing and sending out the invitations.
8. Make your wedding invitations personal
Incorporating personal touches into your invite can make them even more special. Consider adding a meaningful quote, a photo of you and your partner, or a custom illustration that represents your unique relationship. These personalized elements will make your invitations truly one-of-a-kind and reflect your love story.
9. Order extra and save time on addressing
To account for any last-minute additions or changes to your guest list, it's wise to order more wedding invitations than you actually need. This way, you'll have extras on hand in case someone unexpected needs to be invited or as keepsakes for yourself and loved ones (and don't forget flat lays for your photographer). Additionally, to save time on addressing envelopes, consider using an elegant finishing touch like printing addresses directly onto the envelopes or hiring a calligrapher for a more elegant touch.
10. Keep track of RSVPs and guest list
Once you start receiving RSVPs, keep track of them and maintain an organized guest list. To simplify the process, consider creating a numbered guest list and marking the back of each RSVP card with the corresponding number. This way, if someone forgets to write their name, you'll still be able to match it to your master guest list.
Pro Tip: Use a spreadsheet or a dedicated wedding planning app to keep track of RSVPs, meal preferences, and any special considerations for your guests.
By following these practical tips for sending the perfect wedding invitations, you'll ensure that your guests are well-informed, excited, and ready to celebrate your special day. Remember, your wedding invitations are not only a way to convey important information but also an opportunity to set the tone for your wedding and create a lasting impression. With careful planning and attention to detail, your wedding invitations will be a beautiful representation of your love and the start of a memorable journey.
Are you getting married or eloping? Don't do anything until you've read this guide!